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Effective Project Management

Introduction

This course is designed to enable participants to understand how to manage projects with a controlled and structured approach.  The course provides an overview of project management and how to use project management tools and techniques. This course provides the foundation for all project management roles.

Workshop Aim

To build individual confidence and competence in project management and working with teams to achieve results.

Workshop Objectives

By the end of this workshop delegates will be able to:

  • Assess their own project management skills
  • Plan how the will develop and improve their project management skills and knowledge
  • Describe the principles, skills and techniques required for effective project management
  • Define the stages of a project
  • Explain how project managers use structured processes to deliver success
  • Describe the roles which can be needed within a project
  • Detail how adopting a phased approach helps manage expectations
  • Identify stakeholder interests and plan to manage stakeholders
  • Plan effective communication in the project
  • Explain how to start up a project
  • Develop a simple project plan
  • Use basic project planning techniques
  • Identify risk factors and plan how to manage risk
  • Detail the vital importance of managing change to prevent “scope creep”
  • Describe how to build quality into the overall project process
  • Monitor and control progress and avoid wasted effort
  • Use end of project and post project reviews to ensure that a successful project is turned into a successful operational activity
  • Show how effective project management can deliver return on investment
  • Explain how to finish and close the project

Workshop Approach

  • The workshop combines input and advice from the tutor together with extensive open discussion.  Ideas and techniques are used in exercises and applied to real project situations during individual and group work and feedback sessions. Delegates will be encouraged to share approaches and proven new ideas with colleagues.  Before the workshop they will complete a questionnaire to help them assess their current capability level in managing projects and at the end of the workshop they will take a test to assess how they have enhanced that capability.

Workshop Content

  • Welcome and introductions
  • Review of the participants’ experience and knowledge
  • Project activity 
    • Candidates will work on project case studies throughout the course
  • Key course topics:
    • Project definition
    • Stakeholders and stakeholder management
    • Communication procedures, communication plan and communication management
    • Project team
    • Project lifecycle
    • Setting up a project
    • Controlling a project
    • Closing a project
    • Project planning and scheduling
    • Change management
    • Risk management
    • Issue management
    • Quality management
    • Document control
    • Managing a project team
  • Project management overview
    • What is project management?      
    • What is a project?
      • Characteristics of a project
    • Why do projects need to be managed?
    • Why do projects go wrong – typical problems?
    • What are the elements involved in project management?
  • Project lifecycle
    • Stages of a project
  • Managing project deliverables
  • Managing the project team
  • Choosing a methodology
  • The project lifecycle  
  • Project roles and responsibilities   
    • Who is involved – who reports to who (organisation structure)
    • Stakeholders
    • Sponsors
    • Project control
    • The role of a project manager
    • The decision makers
  • Project controls
    • Overview of key project controls
  • Stakeholders and stakeholder management
    • Identifying stakeholders
    • Categorising and analysing
    • Planning to manage and work with  individual stakeholders
    • Key people including the client and the sponsor
  • Communication procedures, communication plan and communication management
    • Planning to communicate with stakeholders
    • Internal (project and team) communication
    • Communicating outside the project
    • Reporting
    • Communication issues and challenges
    • Document and version control
    • Planning
  • Project start-up stage
    • Project initiation
    • Scoping the requirements
    • Identifying project deliverables
    • Project charter
    • Setting up a project team
    • Project planning
    • Setting project reporting criteria
    • Project status reporting
    • Exception reporting
  • Creating and building the project team  
  • Project planning        
    • Organising the work
    • Planning resources
    • Scheduling the deliverables
    • Stages
    • Milestones
    • Dependencies
    • Project time planning
    • Project plans
    • Critical path analysis
    • Using Gantt charts
    • Communications strategy
    • Communication plan
    • Critical Chain project management
  • Managing a project stage    
  • Managing deliverables
  • Managing the project
  • Baseline and change management
    • Managing change     
  • Project finances        
  • Risk management     
    • Risk plans
    • Identifying risks
    • Evaluating the impact of risks
    • Strategies for managing risks
    • Reducing risks through contingency
    • Risk realisation
    • Risk vs. issue management
  • Monitoring the project
  • Recovery from disaster
  • Quality management 
  • Project closure stage 
  • The project workbook – a project planning tool:
  • Participants’ detailed action plans (personal project plans)

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